Are you a top notch Office Manager with at least 5 years of managerial experience?  If so, we have a trial hire opportunity available!

Description

We are seeking an Office Manager to work for our client that offers a unique service in a growing industry.  Responsibilities and duties include but are not limited to:

GENERAL
* Answer phones, take messages, screen calls.
* Process daily mail
* Make deposits as necessary, maintaining Receipt of Funds Register.
* Balance General Business account, maintain petty cash account
* Order office supplies, coffee, ice, request dumpster pick-ups, etc.
* Arrange, order food and host employee events / meetings
* Maintain phone equipment and repairs, performing voice overs for voicemail, night recordings, etc.
* Filing for upper management as needed.

JOBS
* Create and send proposals once approved and as require in a timely fashion.
* Log, file, and maintain all job photographs
* Process and maintain Jobs files, purging annually
* Maintain and process Full/Partial Waivers
* Order insurance certificates / withholding certificates when applicable.
* Maintain and process active job listing reports, print agendas for weekly management meetings.
* Call on aged receivables requesting status of payment.
* Initiate and process small claim judgment paperwork to aid in recovering unpaid monies

VEHICLES / EQUIPMENT
* Maintain DOT / chauffeur requirements for vehicles and drivers; arranging DOT physicals when necessary.
* Maintain vehicle/trailer files, titles, etc.
* Maintain small tools log.

PERSONNEL
* Process new employees, perform background checks, and maintain employee records, process annual benefit elections, maintain 1-9 log/requirements, aid in securing new employees via ads/Craig’s list, MI Works, etc.
* Update as necessary Employee Handbook.
* Secure and maintain employee clothing inventory.
* Maintain Pfizer annual contractor qualification requirements; maintain vehicle permits and badging / background checks, etc. as required.

SAFETY
* Record Safety Meeting minutes
* Maintain MSDS master files
* Distribute
*Job Site Safety Talks? upon receipt.
* Process job injury paper work; maintain
*No Lost Time Accident? board.
* Process Workers Compensation paperwork for accident reporting requirements.
* Update as necessary Safety Manual.

MISC.
* Create marketing materials when needed.
* Process credit application requests.
* Process monthly Sales Tax / Drawback report.
* Job description is not all inclusive and may change from time to time.

Qualifications

For this management position you must be proficient in Microsoft Office 2010, Word, Outlook, Publishing, Excel, PowerPoint, Transcription, Typing 60-80 wpm and be willing to become a Notary Public.  Additional requirements are that you must possess excellent customer service and phone skills, require little to no supervision, be organized, a self-starter, detail oriented, and be able to prioritize and heed time-lines. As the Office Manager, you must be flexible and be capable of dealing with all types of personalities.  Prior experience in the general contracting industry is helpful.